Restaurant POS ROI Calculator

Does restaurant software pay for itself? Only when it removes specific costs — and you can check that with your own numbers in about a minute. This calculator models the two savings that show up first for most restaurants: orders that no longer go wrong, and staff hours that stop being spent on manual coordination. Every output follows from what you enter; we bake in no uplift percentages of our own.

The formula, in the open

The calculator computes, per month:

• Error saving = orders per month × your error rate × the share of those errors you expect the system to avoid × your average order value.
• Labour saving = staff hours saved per week × 4.33 (average weeks per month) × the hourly wage.
• Net result = both savings added together, minus the monthly software cost. Payback = software cost ÷ net monthly saving, only when the net is positive — a tool that doesn't pay back at your inputs says so plainly.

All money is handled in your currency's smallest unit, the same way our platform stores it, so nothing is lost to rounding until the final display.

A worked example

An Indian café doing 4,000 orders a month at a ₹380 average: a 3% error rate is 120 mistaken orders. If better order capture avoids 60% of them, that's 72 orders — about ₹27,360 — plus 6 staff-hours a week back at ₹180/h (≈ ₹4,676 a month). Against a ₹2,499/month plan, the modelled net saving is about ₹29,537 a month.

What this doesn't model

Faster table turns, upsell effects, waste reduction and delivery-channel consolidation can all matter, but they vary too much between restaurants to put in a generic formula honestly. Treat this as the conservative floor, and measure the rest in your own reports after switching.

Try it

Enter your own numbers below. The defaults are the worked example above — replace them with yours.